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Excel Project 2 – MS Excel (Summer 2019) Use the project description below to complete this activity (all the details are included in this document). For a review of the complete rubric used in grading this exercise, click on the Assignments tab, then on the title “Excel Project 2.” Click on Show Rubrics if the rubric is not already displayed. Summary Create a Microsoft Excel workbook with four worksheets that provides extensive use of Excel capabilities including charting, and written analysis and recommendations in support of a business enterprise. A large rental car company has two metropolitan locations, one at the airport and another centrally located in downtown. It has been operating since 2015 and each location summarizes its car rental revenue quarterly. Both locations rent four classes of cars: economy, premium, hybrid, SUV. Rental revenue is maintained separately for the four classes of rental vehicles. The data for this case resides in the file summer2019rentalcars.txt and can be downloaded by clicking on the Assignments tab, then on the data file name. It is a text file (with the file type .txt). Do not create your own data. You must use the data provided and only the data provided. Default Formatting. All labels, text, and numbers will be Arial 10, There will be $ and comma and decimal point variations for numeric data, but Arial 10 will be the default font and font size. Tutorials Note: Tutorials that address activities used in this project have been assigned in Week 1, 2 and 3. Step 1 2 3 Requirement Open Excel and save a blank workbook with the following name: a. “Student’s LastFirstInitial Name Excel Project 2” Example: SmithJaneP Excel Project 2. b. Set Page Layout Orientation to Landscape. Comments Use Print Preview to review how the first worksheet would print. Change the name of the worksheet to Analysis by. In the Analysis by worksheet: a. Beginning in Row 1, enter the four labels in column A (one label per row) in the following order: Name:, Class/Section:, Project:, Date Due: b. Place a blank row between each label. Please note the colon : after each label. c. Align the labels to the right side in the cells. It may be necessary to adjust the column width so the four labels are clearly visible within Column A (not extending into Column B). Format for column A: • • • Arial 10 point Normal font Right-align all four labels in the cells Step 4 Requirement Comments In the Analysis by worksheet with all entries in column C: Format for column C: a. Enter the appropriate values for your Name (in cell C1), Class and Section (cell C3), Project (cell C5), and Date (cell C7) across from the appropriate label in column A. b. Use the formatting in the Comments column (to the right). • • • Arial 10 point Bold Left-align all four values in the cells It may be necessary to adjust the column width so the four labels are clearly visible within Column C (not extending into Column D). 5 a. Create new worksheets: Data, Initial Analysis, and Profit Analysis Upon completion, there should be Analysis by as well as the three newly created worksheets. b. Delete any other worksheets. Note: The three new worksheets might not have Arial 10 point as the default type so it may be necessary to change the font and point to Arial 10 for the new worksheets. 6 If necessary, reorder the four worksheets so they are in the following order: Analysis by, Data, Initial Analysis, Profit Analysis. After clicking on the blank cell A1 (to select it) in the Data worksheet, import the text file summer2019rentalcars.txt into the Data worksheet. The data should begin in Column A, Row 1. 7 It will be necessary to change Revenue data to Currency format ($ and comma (thousands separators) with NO decimal points, and to change NumCars data to number format, with NO decimal points, but with the comma (thousands separator). Note: in the Currency format there is NO space between the $ and the first numeric character that follows the $. Though the intent is to import the text file into the Data worksheet, sometimes when text data is imported into a worksheet, a new worksheet is created. If this happens, delete the blank Data worksheet. Then change the name of the new worksheet with the imported data as “Data”. Make sure worksheets are in the correct order per Item 6. Format: all data (field names, data text, and data numbers) • • Arial 10 point Normal font The field names should be in the top row of the worksheet with the data directly under it in rows. This action may not be necessary as this is part of the Excel table creation process. The data should begin in column A. Step Requirement Comments In the Data worksheet: 8 a. Create an Excel table with the recently imported data. b. Pick a style with the styles group to format the table (choose a style that shows banded rows, i.e., rows that alternate between 2 colors). c. The style should highlight the field names in the first row. d. Ensure NO blank cells are part of the specified data range. e. Ensure the table has headers. f. Ensure that Header Row and Banded Rows are selected in the Table Style Options Group Box, but do NOT select a Total row. Some adjustment may be necessary to column widths to ensure all field names and all data are readable (not truncated or obscured). In the Data worksheet: 9 a. Sort the entire table by Year (ascending) b. Delete all 2017 rows and data. There should be one row for titles and sixty-four rows of data after the 2017 data is deleted. c. There should be no column or data truncation. Copy the contents of the Data worksheet to both the Initial Analysis and Profit Analysis worksheets, with cell A1 as upper left-hand corner in for both worksheets. 10 Step a. The two worksheet Excel tables should meet the formatting requirements of the Data worksheet specified in step 7 above. b. There should be no column or data truncation. c. Each of the destinations should have an Excel table. Requirement Comments Step Requirement In the Initial Analysis worksheet, using the Excel table just copied there: 11 a. Create a Pivot Table using all 2015 and 2016 data. b. Locate the top edge of the Pivot Table at the top edge of Row 1 and a few columns to the right of the data. c. Display the total revenue for all four types (CarClass) of vehicles in four columns. (Put CarClass in the columns area of the PivotTable fields) d. Display the total revenue for both Airport and Downtown locations in two rows . (Put Location in the rows area of the PivotTable fields). In the Pivot Table Fields set-up, DO NOT put a check in the box for Quarter. e. Row and column calculations (sum) are required so that the total revenue for EACH location and the total revenue for EACH CarClass are visible in the pivot table. There must be a grand total that represents the sum of ALL revenue. f. Ensure that the formatting is as listed in the Comments column. g. Left align both locations and Grand Total below and right align four car classes and Grand Total to the right of the four car classes in the pivot table. h. Final step: Adjust column widths, if necessary, to eliminate title and data truncation of the pivot table. In the Initial Analysis worksheet, using the pivot table: 12 a. Create a column or bar type of chart that shows the total revenue for each of the four vehicle types at each location. b. Add a title that reflects the information presented by the chart. c. The upper left corner of the chart should be one or two rows below the above referenced pivot table and left-aligned with the pivot table. d. The chart should clearly indicate location and type of car. Comments Format (for pivot table label, text, data as appropriate): • • • • • • Currency (leading dollar sign) with no space between the $ and the first number No decimal places Arial 10 point Normal font No title or data truncation in the pivot table. Right-align the five column labels. The chart should allow a viewer to determine approximate revenue totals for each vehicle total revenue at each location. The chart should have no more than 8 bars or columns. For the two questions that follow, present your answers in the Initial Analysis worksheet in a very readable format. These answers should be placed on the page below the pivot table and chart Do not let the answers be “split” over more than one page. You can type your answer in one cell, then highlighting and selecting several rows and columns, selecting merge cells and selecting Wrap Text. Do NOT widen the columns as this will adversely impact the appearance of the pivot tables above. You will want to change the text from Center to Left justification. Play with this a bit. If you simply type your answer on a single line, that will also be ok. Be sure the entire answer can be read without the reader having to change any formatting, scroll horizontally, or view the results in the cell contents box. Use Currency (leading dollar sign) with no space between the $ and the first number format for dollar figures. Step 13 Requirement Comments Question 1: Based on the pivot table above, which location for 2015 Use the following text and 2016 combined produced the most revenue? How much revenue format: was it? • Arial 10 point a. Label your response Question 1. • Normal/Black b. Answer this question in 1 or 2 sentences. • Left-align text in the cell Question 2. Based on the pivot table above, which combination of location and car class for 2015 and 2016 combined produced the most revenue? How much revenue was it? 14 a. Label your response Question 2. b. Answer this question in 1 to 2 sentences. In the Profit Analysis worksheet: 15 Use the following text format: • • • Arial 10 point Normal/Black Left-align text in the cell Use the following text format: a. In Row 1 and in the column to the immediate right of NumCars label, add the following labels in the following order: • Expenses, Profit, ProfitperCar • (three labels, each at the top of a column) • b. If necessary, adjust column widths to eliminate truncation. Arial 10 point Normal/Black Left-align text in the cell c. The Excel table should be extended three columns to the right after adding these three new columns. In the Profit Analysis worksheet: 16 a. In Row 1, two columns to the right of the Profit per Car label add the label: Hybrid Expense per Car. b. In Row 2, in the same column as Hybrid Expenses add the label Non-Hybrid Expense per Car. Use the following text format: • • • Arial 10 point Bold Left-align text in the cell DO NOT adjust column widths for these two labels. The blank column to the left of these two labels will prevent these two labels from becoming a right extension of the Excel table. In the Profit Analysis worksheet: 17 Format: In the next totally visible cell (no content bleed over from label) in Row • 1 add 100 for Hybrid Expense per Car in Row 1 and in Row 2 add 50 for Non-Hybrid Expense per Car. The absolute cell addresses of these two numeric values will be used to calculate Expenses in the Excel table for each row. • • • Currency (leading dollar sign) with no space between the $ and the first number No decimal places Arial 10 point • Normal font Step 18 19 Requirement In the Profit Analysis worksheet: Comments Format: Expenses costs include maintenance, cleaning, and administrative expenses associated for a car rental. The Expenses for one rental transaction will be determined from the values specified in the worksheet. DO NOT enter the values in this column on a cell by cell basis. a. In the first cell directly under the Expenses label, calculate the total Expenses that corresponds to the number of cars rented IN THAT ROW (NumCars) using an “IF” statement to as part of the formula to determine the value of Expenses for one vehicle. b. First, use the “IF” statement to determine the single vehicle Expenses (by comparing the values in the “CarClass” column and second, edit the cell contents to multiply it by the NumCars so that the Expenses value represents the total Expenses costs for the Number of Cars (NumCars) rented that row. Expenses = Numcars * Expense per Car c. Use the absolute cell address for the numerical Expenses value for ONE vehicle which should then be multiplied by the number of cars in each row. d. Adjust column width as needed to eliminate truncation after format adjustments. Note: the use of absolute cell addresses allows those Expenses values to be changed and then by recalculation, update the entire Excel table. It can be helpful to double-check a hybrid and a nonhybrid row with a calculator for calculation accuracy. • • • • Currency (leading dollar sign) with no space between the $ and the first number. No decimal places Arial 10 point Normal font In the Profit Analysis Worksheet: Format: a. In the first cell directly under the Profit label, calculate total profit by subtracting Expenses from revenue (should be a • Currency (leading dollar sign) with no positive number).
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